Executive Assistant to Training Team
Bell Leadership Institute Bell Leadership Institute Chapel Hill, NC Chapel Hill, NC Full-time Full-time From $52,500 a year From $52,500 a year 8 days ago 8 days ago 8 days ago Executive Assistant to Training Team - June 2023 Bell Leadership Institute, founded in 1972, is a premiere leadership training and development company located in the heart of Chapel Hill, NC that has been helping to build successful executives, leaders, and organizations for over 50 years.
Our mission is to help people develop their personal effectiveness and leadership skills to contribute to humankind.
Our mission-driven team is seeking a high energy, experienced professional with exceptional communication skills, attention to detail, and a team-player mindset to join our team in the role of Executive Assistant to Training Team.
As the Executive Assistant to three of our Lead Trainers you will play a vital role in supporting our trainers in delivering world-class training programs and coaching sessions while helping to maintain smooth operations within our organization.
You will serve as a critical point of contact for internal and external stakeholders, ensuring effective communication and the coordination and prioritization of activities.
Your organizational skills and ability to balance multiple work activities while maintaining patience, flexibility (and a great sense of humor!) will be instrumental to the success of our trainers.
Responsibilities:
Calendar Management:
Coordinate and manage trainers' calendars, including scheduling appointments, calls, meetings, and travel arrangements.
Prioritize and optimize their schedules to ensure efficient use of their time in relation to organizational priorities.
Communication and Correspondence:
Serve as a primary point of contact for the trainers, screening and responding to emails, phone calls and other forms of communication.
Client and Stakeholder Management:
Cultivate positive and professional relationships with clients, vendors and other stakeholders.
Documentation and Data Management:
Draft, edit and properly format documents, presentations, client pre-work assignments and reports as needed.
Maintain accurate physical and digital records and streamline database management related to clients, training programs and other administrative tasks.
Ensure data integrity and confidentiality at all times.
Meeting Support:
Organize and prepare meeting materials, including agendas and other necessary materials.
Attend meetings as needed, taking notes and following up on action items to ensure timely completion.
Training and Coaching Program Support:
Assist trainers in preparing training materials including Program Detail documentation, pre and post client assignments, handouts and other resources.
Coordinate with Bell Program Managers regarding venue logistics, equipment setup, and technical support as needed.
Expense Management:
Assist with the tracking and reconciling of trainers' expenses and expense reports.
Office Administration and General Tasks:
Provide general administrative support and coordination as requested by trainers.
Requirements:
5
years of proven experience as an executive assistant or in a comparable administrative role.
Bachelor's degree in business administration, communications, or a related field (preferred) Familiarity with leadership development training, event planning or other professional services organizational setting is a plus.
Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
Strategic and methodical thinker that connects the dots between various workflows and company initiatives to create process efficiencies.
Strong written and verbal communication skills, with exceptional attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) is required.
Experience using a client management database, Calendly and other task management tools a plus.
Exceptional interpersonal skills to build and maintain professional relationships.
Ability to handle sensitive and confidential information with discretion.
Flexibility and adaptability to changing priorities and a fast-paced work environment.
Proactive problem-solving skills and a self-starter mindset.
Professional demeanor, integrity, and positive attitude.
Interest in the field of leadership and earnest desire to work for an organization focused on helping people to develop themselves.
This position will be in-person from 8am to 5pm daily in our downtown Chapel Hill, NC headquarters.
Compensation will be commensurate with experience and skill set.
To apply for the Executive Assistant to Training Team position, please provide a cover letter and resume to christina.
wise@bellleadership.
com.
No phone calls please.
Job Type:
Full-time Pay:
From $52,500.
00 per year
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Professional development assistance Retirement plan Schedule:
8 hour shift Monday to Friday No weekends Ability to commute/relocate:
Chapel Hill, NC 27516:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Our mission is to help people develop their personal effectiveness and leadership skills to contribute to humankind.
Our mission-driven team is seeking a high energy, experienced professional with exceptional communication skills, attention to detail, and a team-player mindset to join our team in the role of Executive Assistant to Training Team.
As the Executive Assistant to three of our Lead Trainers you will play a vital role in supporting our trainers in delivering world-class training programs and coaching sessions while helping to maintain smooth operations within our organization.
You will serve as a critical point of contact for internal and external stakeholders, ensuring effective communication and the coordination and prioritization of activities.
Your organizational skills and ability to balance multiple work activities while maintaining patience, flexibility (and a great sense of humor!) will be instrumental to the success of our trainers.
Responsibilities:
Calendar Management:
Coordinate and manage trainers' calendars, including scheduling appointments, calls, meetings, and travel arrangements.
Prioritize and optimize their schedules to ensure efficient use of their time in relation to organizational priorities.
Communication and Correspondence:
Serve as a primary point of contact for the trainers, screening and responding to emails, phone calls and other forms of communication.
Client and Stakeholder Management:
Cultivate positive and professional relationships with clients, vendors and other stakeholders.
Documentation and Data Management:
Draft, edit and properly format documents, presentations, client pre-work assignments and reports as needed.
Maintain accurate physical and digital records and streamline database management related to clients, training programs and other administrative tasks.
Ensure data integrity and confidentiality at all times.
Meeting Support:
Organize and prepare meeting materials, including agendas and other necessary materials.
Attend meetings as needed, taking notes and following up on action items to ensure timely completion.
Training and Coaching Program Support:
Assist trainers in preparing training materials including Program Detail documentation, pre and post client assignments, handouts and other resources.
Coordinate with Bell Program Managers regarding venue logistics, equipment setup, and technical support as needed.
Expense Management:
Assist with the tracking and reconciling of trainers' expenses and expense reports.
Office Administration and General Tasks:
Provide general administrative support and coordination as requested by trainers.
Requirements:
5
years of proven experience as an executive assistant or in a comparable administrative role.
Bachelor's degree in business administration, communications, or a related field (preferred) Familiarity with leadership development training, event planning or other professional services organizational setting is a plus.
Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
Strategic and methodical thinker that connects the dots between various workflows and company initiatives to create process efficiencies.
Strong written and verbal communication skills, with exceptional attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) is required.
Experience using a client management database, Calendly and other task management tools a plus.
Exceptional interpersonal skills to build and maintain professional relationships.
Ability to handle sensitive and confidential information with discretion.
Flexibility and adaptability to changing priorities and a fast-paced work environment.
Proactive problem-solving skills and a self-starter mindset.
Professional demeanor, integrity, and positive attitude.
Interest in the field of leadership and earnest desire to work for an organization focused on helping people to develop themselves.
This position will be in-person from 8am to 5pm daily in our downtown Chapel Hill, NC headquarters.
Compensation will be commensurate with experience and skill set.
To apply for the Executive Assistant to Training Team position, please provide a cover letter and resume to christina.
wise@bellleadership.
com.
No phone calls please.
Job Type:
Full-time Pay:
From $52,500.
00 per year
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Professional development assistance Retirement plan Schedule:
8 hour shift Monday to Friday No weekends Ability to commute/relocate:
Chapel Hill, NC 27516:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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