Office Assistant
New Vista Development New Vista Development Chapel Hill, NC Chapel Hill, NC Full-time Full-time $20 - $24 an hour $20 - $24 an hour 13 hours ago 13 hours ago 13 hours ago We are a small custom home design/build firm with 3-5 projects a year.
This position is for an assistant who can keep up with details and has initiative to propel projects forward while working with our contractor and project manager.
Do you have an interest in house design? Perhaps you are always redecorating or like fixing up your place? Maybe you have an interest in real estate? We need you if you have the interest in homes and skills in organization.
DESIGN ASSISTANCE:
Work with clients to ensure proper and timely material selections.
Clients' may hire an outside interior designer or may choose to do much of the interior design work themselves.
Either work with outside interior designer or provide guidance to clients, with support from construction team.
At minimum, review all selections and ideas against plans, for technical compatibility and timeline.
Coordinate with construction project manager to implement clients' wishes.
Estimating, ordering, & arranging pickup/delivery of materials, primarily client selections.
Ensure clients have needed communication from our team.
Update construction management software on project detail SALES:
Assist with advertising plan including getting webpage, Facebook, and other social media updated.
Develop print media or resources for potential clients or newly signed clients.
Identify and reach out to realtors, architects, or others to develop relationships.
Create and maintain client reference lists, letters, and quotes.
Have initial conversation with prospective clients to vet their project and promote our services.
Research needs for new projects.
OFFICE & GENERAL SUPPORT:
Process invoices and provide support for project budgets.
Implement and maintain procedures/office administrative systems/policies.
As needed, represent the company with home builders' association and other trade groups.
Basic administrative duties including scanning documents regularly, organizing electronic files, obtaining insurance certificates, driving to stores to pick up or return items, and other duties as assigned.
Performing some light site work as needed.
(organize materials, cleaning, etc.
.
) Of course, and other duties as assigned!
Qualifications:
Works well independently and takes initiative as often the only person in the office.
Excellent time management.
Strong organizational capabilities.
Utilize excellent verbal and written communication skills.
Fosters a positive work environment.
Highly motivated and able to multi-task/task-shift.
Strong knowledge of word processing, and able to adapt to Google platform Ability to learn and work within various proprietary operating systems (such as CoConstruct).
Strong interpersonal and leadership skills.
Detail oriented with accurate data entry skills.
YOU MUST LIVE WITHIN 20 MINUTES DRIVE OF OUR OFFICE.
The job is full-time at 40 hours a week.
It has flexible hours though is done primarily between 8am-5pm Monday through Friday.
Some additional work will be at the job sites.
You'll be required to complete a timesheet for client billing.
About New Vista Development:
New Vista Development is a boutique custom home design and building company based in Chapel Hill, North Carolina.
We work in Orange, Chatham, and Durham counties and nearby locations.
Kurt Mueller is the power and vision behind New Vista and you can see his high standards reflected in every aspect of the business.
Kurt works with clients collaboratively and is committed to listening, understanding, and respecting the client's needs and wishes in order to deliver the home of his client's dreams.
Equally important are the employees of and collaborators with New Vista.
Kurt will provide his employees opportunities to succeed and grow in the business in ways that align the employee's ambition with the needs of the business.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position is for an assistant who can keep up with details and has initiative to propel projects forward while working with our contractor and project manager.
Do you have an interest in house design? Perhaps you are always redecorating or like fixing up your place? Maybe you have an interest in real estate? We need you if you have the interest in homes and skills in organization.
DESIGN ASSISTANCE:
Work with clients to ensure proper and timely material selections.
Clients' may hire an outside interior designer or may choose to do much of the interior design work themselves.
Either work with outside interior designer or provide guidance to clients, with support from construction team.
At minimum, review all selections and ideas against plans, for technical compatibility and timeline.
Coordinate with construction project manager to implement clients' wishes.
Estimating, ordering, & arranging pickup/delivery of materials, primarily client selections.
Ensure clients have needed communication from our team.
Update construction management software on project detail SALES:
Assist with advertising plan including getting webpage, Facebook, and other social media updated.
Develop print media or resources for potential clients or newly signed clients.
Identify and reach out to realtors, architects, or others to develop relationships.
Create and maintain client reference lists, letters, and quotes.
Have initial conversation with prospective clients to vet their project and promote our services.
Research needs for new projects.
OFFICE & GENERAL SUPPORT:
Process invoices and provide support for project budgets.
Implement and maintain procedures/office administrative systems/policies.
As needed, represent the company with home builders' association and other trade groups.
Basic administrative duties including scanning documents regularly, organizing electronic files, obtaining insurance certificates, driving to stores to pick up or return items, and other duties as assigned.
Performing some light site work as needed.
(organize materials, cleaning, etc.
.
) Of course, and other duties as assigned!
Qualifications:
Works well independently and takes initiative as often the only person in the office.
Excellent time management.
Strong organizational capabilities.
Utilize excellent verbal and written communication skills.
Fosters a positive work environment.
Highly motivated and able to multi-task/task-shift.
Strong knowledge of word processing, and able to adapt to Google platform Ability to learn and work within various proprietary operating systems (such as CoConstruct).
Strong interpersonal and leadership skills.
Detail oriented with accurate data entry skills.
YOU MUST LIVE WITHIN 20 MINUTES DRIVE OF OUR OFFICE.
The job is full-time at 40 hours a week.
It has flexible hours though is done primarily between 8am-5pm Monday through Friday.
Some additional work will be at the job sites.
You'll be required to complete a timesheet for client billing.
About New Vista Development:
New Vista Development is a boutique custom home design and building company based in Chapel Hill, North Carolina.
We work in Orange, Chatham, and Durham counties and nearby locations.
Kurt Mueller is the power and vision behind New Vista and you can see his high standards reflected in every aspect of the business.
Kurt works with clients collaboratively and is committed to listening, understanding, and respecting the client's needs and wishes in order to deliver the home of his client's dreams.
Equally important are the employees of and collaborators with New Vista.
Kurt will provide his employees opportunities to succeed and grow in the business in ways that align the employee's ambition with the needs of the business.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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