Executive Assistant
4.
1 Chapel Hill, NC Chapel Hill, NC Full-time Full-time $45,000 - $65,000 a year $45,000 - $65,000 a year 2 days ago 2 days ago 2 days ago Posting Information Department Biostatistics-462001 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 04/04/2024 Application Deadline 04/11/2024 Position Type Permanent Staff (SHRA) Position Title Executive Assistant - Journey Salary Grade Equivalent GN10 Working Title Executive Assistant Position Number 20039062 Vacancy ID P018904 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule M-F, 8-5 This position may be eligible for hybrid work.
Work Location Chapel Hill, NC Position Location North Carolina, US Hiring Range $45,000 - $65,000 Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Position Summary Information Be a Tar Heel! A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities.
Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events.
UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit The Department of Biostatistics (BIOS) is internationally recognized as a leader in Biostatistics research and training.
It is one of eight departments in the Gillings School of Global Public Health whose mission is to improve the health and wellbeing of the population.
This mission is accomplished through the interaction of teaching, research and service.
The department is one of the largest, most complex departments on campus.
For FY19, Biostatistics, was 4th among all departments and centers across campus in research funding at UNC Chapel Hill and currently has almost 300 employees.
The Department operates a $46 million sponsored research budget (FY19), a 1.
7-million-dollar state budget, a 1.
0-million-dollar F&A budget and spends roughly 3.
0 million in trust funds annually.
The Department has 55 EHRA and EHRA Non-Faculty members, 74 permanent staff members and 162 temporary employees.
The Department has 235 students (184 graduate students and 51 undergraduate students).
The Department of Biostatistics is housed in three different locations:
administrative and faculty offices, including a suite of offices for graduate students in McGavran-Greenberg Hall; the Collaborative Studies Coordinating Center (CSCC) at Carolina Square; and the Carolina Survey Research Laboratory (CSRL) at Bolin Creek Center.
Position Summary The Executive Assistant position will be responsible for multiple administrative functions.
S/he will serve as a department resource for the Chair(s) and works in conjunction with this team to find solutions and/or helps coordinate appropriate follow up from the Department.
Schedule various events at the request of the Chair or as part of the confidential duties of the Chair's office.
Act as a liaison between the Chair's office and the Dean's office, other department chairs, human resource units, advancement office, etc.
Serve as a liaison between the Chair(s), and human resources unit specifically relating to HR administrative paperwork for faculty.
Work in conjunction with the School and/or Chair(s) for any special projects on behalf of the Chair(s) as requested and appropriate.
Minimum Education and Experience Requirements High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience - Ability to develop and present independent recommendations to senior administrators in a respectful and knowledgeable manner.
- Ability to communicate information of moderate complexity and impact to targeted audiences.
- Ability to demonstrate a methodical and logical approach to addressing customer and supervisor needs.
- Ability to independently assimilate and communicate information that requires greater understanding and has greater impact on the organization.
- Ability to perform research, analyze information and present data in a clear and concise manner to relevant stakeholders.
- Ability to construct effective communications and relay them with desired sensitivity and urgency.
- Ability to assess the potential impact of internal/external communications efforts and make necessary adjustments.
- Ability to coach senior administrators or leaders in techniques to deliver messages effectively, assessing the potential impact on the audience.
- Ability to construct recommendations for improvement to various policies, procedures, and special, sometimes sensitive situations.
- Ability to utilize relevant office, graphic, and presentation software and communication tools and techniques and exercise knowledge of relevant stakeholders to maximize awareness of Department activities and increase participation in the mission of the Department and the School.
- Ability to plan and manage multi-faceted and specialized projects.
- Ability to develop and maintain effective working relationships with multiple stakeholders to initiate, develop, facilitate, and complete work as assigned.
- Ability to match goals with broader organizational objectives and budgetary resources.
- Ability to treat confidential information and documents with discretion.
- Ability to understand the mission, objectives, and goals of the department.
- Excellent interpersonal and written communication skills.
- Attention to detail and excellent organizational skills.
Preferred Qualifications, Competencies, and Experience Experience as an executive assistance in higher education preferred.
Valid drivers license preferred.
Required Licenses/Certifications Special Physical/Mental Requirements Able to lift or move up to 25 pounds with or without reasonable accommodation.
Campus Security Authority Responsibilities Not Applicable.
Position/Schedule Requirements Overtime occasionally.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 Chapel Hill, NC Chapel Hill, NC Full-time Full-time $45,000 - $65,000 a year $45,000 - $65,000 a year 2 days ago 2 days ago 2 days ago Posting Information Department Biostatistics-462001 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 04/04/2024 Application Deadline 04/11/2024 Position Type Permanent Staff (SHRA) Position Title Executive Assistant - Journey Salary Grade Equivalent GN10 Working Title Executive Assistant Position Number 20039062 Vacancy ID P018904 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule M-F, 8-5 This position may be eligible for hybrid work.
Work Location Chapel Hill, NC Position Location North Carolina, US Hiring Range $45,000 - $65,000 Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Position Summary Information Be a Tar Heel! A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities.
Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events.
UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit The Department of Biostatistics (BIOS) is internationally recognized as a leader in Biostatistics research and training.
It is one of eight departments in the Gillings School of Global Public Health whose mission is to improve the health and wellbeing of the population.
This mission is accomplished through the interaction of teaching, research and service.
The department is one of the largest, most complex departments on campus.
For FY19, Biostatistics, was 4th among all departments and centers across campus in research funding at UNC Chapel Hill and currently has almost 300 employees.
The Department operates a $46 million sponsored research budget (FY19), a 1.
7-million-dollar state budget, a 1.
0-million-dollar F&A budget and spends roughly 3.
0 million in trust funds annually.
The Department has 55 EHRA and EHRA Non-Faculty members, 74 permanent staff members and 162 temporary employees.
The Department has 235 students (184 graduate students and 51 undergraduate students).
The Department of Biostatistics is housed in three different locations:
administrative and faculty offices, including a suite of offices for graduate students in McGavran-Greenberg Hall; the Collaborative Studies Coordinating Center (CSCC) at Carolina Square; and the Carolina Survey Research Laboratory (CSRL) at Bolin Creek Center.
Position Summary The Executive Assistant position will be responsible for multiple administrative functions.
S/he will serve as a department resource for the Chair(s) and works in conjunction with this team to find solutions and/or helps coordinate appropriate follow up from the Department.
Schedule various events at the request of the Chair or as part of the confidential duties of the Chair's office.
Act as a liaison between the Chair's office and the Dean's office, other department chairs, human resource units, advancement office, etc.
Serve as a liaison between the Chair(s), and human resources unit specifically relating to HR administrative paperwork for faculty.
Work in conjunction with the School and/or Chair(s) for any special projects on behalf of the Chair(s) as requested and appropriate.
Minimum Education and Experience Requirements High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience - Ability to develop and present independent recommendations to senior administrators in a respectful and knowledgeable manner.
- Ability to communicate information of moderate complexity and impact to targeted audiences.
- Ability to demonstrate a methodical and logical approach to addressing customer and supervisor needs.
- Ability to independently assimilate and communicate information that requires greater understanding and has greater impact on the organization.
- Ability to perform research, analyze information and present data in a clear and concise manner to relevant stakeholders.
- Ability to construct effective communications and relay them with desired sensitivity and urgency.
- Ability to assess the potential impact of internal/external communications efforts and make necessary adjustments.
- Ability to coach senior administrators or leaders in techniques to deliver messages effectively, assessing the potential impact on the audience.
- Ability to construct recommendations for improvement to various policies, procedures, and special, sometimes sensitive situations.
- Ability to utilize relevant office, graphic, and presentation software and communication tools and techniques and exercise knowledge of relevant stakeholders to maximize awareness of Department activities and increase participation in the mission of the Department and the School.
- Ability to plan and manage multi-faceted and specialized projects.
- Ability to develop and maintain effective working relationships with multiple stakeholders to initiate, develop, facilitate, and complete work as assigned.
- Ability to match goals with broader organizational objectives and budgetary resources.
- Ability to treat confidential information and documents with discretion.
- Ability to understand the mission, objectives, and goals of the department.
- Excellent interpersonal and written communication skills.
- Attention to detail and excellent organizational skills.
Preferred Qualifications, Competencies, and Experience Experience as an executive assistance in higher education preferred.
Valid drivers license preferred.
Required Licenses/Certifications Special Physical/Mental Requirements Able to lift or move up to 25 pounds with or without reasonable accommodation.
Campus Security Authority Responsibilities Not Applicable.
Position/Schedule Requirements Overtime occasionally.
Estimated Salary: $20 to $28 per hour based on qualifications.
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